Bachelor's of Science

Health Information Management

CLINICAL COMPONENT OF THE HIM PROGRAM

 

 

The clinical component of the HIM Program is known as the Professional Practice Experience (PPE).

1. Clinical Expectations

  • Professional Practice Experience (PPE) courses are designed to give students supervised, hands-on clinical experience in the health information field.
  • Students are NOT to be paid for PPE hours nor are students to be used in lieu of site employees.
  • Even though PPE takes place off campus, the student must understand that clinic courses are college courses held off campus. Students must adhere to all Program, Department, and College policies in addition to the policies of the clinical site to which they are assigned.
  • Student placement at a clinical affiliate will be determined by the Program Director or Clinical Coordinator/Instructor based on clinic availability and program goals.
  • Students are expected to be on time, dressed appropriately and ready to train at scheduled hours.
  • Students cannot attend until they have fulfilled all program requirements for PPE placement. HIM program students will enroll in their PPE course in semester eight. 
  • Students may not attend clinic on unscheduled days, or on Shasta College holidays. Scheduled days must be in compliance with college and program policies.
  • Students are required to attend clinical site orientations. Missing clinical orientation is considered an absence. Each clinical facility has policies and procedures, which will be discussed at each clinical orientation. Students will follow the procedures and policies of the clinical affiliate when assigned to professional practice experience at that site.
  • Children are not allowed in the clinical settings.  Students are expected to arrange for appropriate childcare.

 

2. Health & Safety Clinical Requirements

All Health Science program students must comply with program Health and Safety Requirements.

Students are responsible for providing proof of physical examination documenting that no health conditions (including previous physical injuries) are present that will create any type of limitation in the PPE setting, tuberculosis clearance (according to CDC tuberculosis guidelines) within the last year, and the required vaccinations (as listed below) before being placed in a professional practice experience course and by the appointed date as set by the Program Director.

  • Tetanus, Diphtheria and Pertussis (Tdap)
  • Measles, Mumps, and Rubella (MMR)
  • Hepatitis B (series of vaccinations)
  • Varicella (Chickenpox)
  • Other clinical affiliate mandated additional vaccinations and/or influenze shots, depending on community health needs.

Because healthcare providers care for persons who are dependent in various degrees, national guidelines have been developed to insure the safety of the consumer. For health information program students this includes an initial drug screening and a criminal background check prior to enrollment in a PPE course.

3. Dress Code & Appearance

Healthcare is a conservative industry. Industry standards and clinical site policies are designed to maintain professionalism and to help assure safety. Therefore, the following guidelines for dress code and appearance will be enforced in HIM program PPE courses, in addition to any requirements specified by the clinical site:

  • Clean, professional attire and personal hygiene.
  • Clean hands and fingernails.
  • Neat and clean hairstyles.
  • Men’s facial hair must be trimmed neatly.
  • Odors such as tobacco, alcohol, cologne, perfume or perfumed lotions, food odors or breath odors are not acceptable.
  • Tattoos are to be covered and multiple piercings removed, if required while in clinic at the affiliate site.


4. Patient Information

HIM Program students are to consider all information obtained regarding a patient’s status as strictly confidential and will not discuss any patient information with anyone except the instructor or appropriate hospital personnel.

Conversations between physicians, nurses, and other health care professionals in the setting of a patient receiving care are privileged communications and may not be discussed.

Students are required to follow Health Information Portability and Accountability Act (HIPAA) privacy rules:

 

 

A student who violates patient confidentiality will be considered to have committed a serious ethics violation that may be reported to the required regulatory agency. The student may be dismissed from the program and may be held legally liable by the clinical affiliate.

 

5. Use of Electronic Devices

In the current climate of instant communication and computer/internet technology, students must be mindful of appropriate conduct when using cellular telephones, laptop computers, and audio or video recording devices.

Students must adhere to the Standards for Use of Electronic Devices​ to avoid HIPAA violations and potential legal ramifications for themselves, the professional practice site and the Shasta College HIM program.  A student who violates the standards for the use of electronic devices during their clinical practice is subject to dismissal from the HIM program.

Cell Phones – are not to be used in the clinical practice setting.  Cell phones are to be turned off or left on silent mode and personal calls/texting made only during break time.

Laptop Computers - are permitted for the purpose of note taking only.  Surfing the Web or working on outside classroom projects or papers is not permitted during clinical practice.

Audio and Video Recording Devices - are not permitted.


6. Communicable Diseases

Students suffering from any type of flu, cold, etc. should be considerate of others and not attend their PPE during the illness.

 

7. Medical Release

Students must have on file a note from their physician stating that they are physically able to participate fully without restrictions or limitations in the clinical area following an illness, injury, surgical procedure or during pregnancy and the post-partum period.  Full participation is necessary to meet the objectives of the program and to allow adequate evaluation of the student’s achievement of the objectives, therefore, limited assignments are not provided.  It may be necessary for a student to withdraw from the program and return (space available) when the physical restrictions or limitations are lifted.

 

8. Impaired Student Standard

The student whose thought processes and decision-making ability is impaired by excessive stress, poor mental or physical health, or the use of drugs and/or alcohol will be considered unsafe to provide healthcare services and will be removed from the clinical setting. The student will be subject to faculty review and possible dismissal from the program. In addition, the student will be counseled about the importance of seeking voluntary aid for such conditions that could, if left unattended, lead to disciplinary action.

 

9. Injury in the Clinical Setting

If a student is injured at the clinical site:

The student will notify the clinical site supervisor and the Program Director of the incident IMMEDIATELY so that appropriate follow-up is initiated.  Immediate notification is required even if medical care is not needed at that time.

Students are to follow the directions of their clinical practice facility for treatment and must complete a Report of Accident - Worker's Compensation Insurance Fund form​ to be signed by the clinical site supervisor and faxed to Shasta College’s Human Resources Department at (530) 225- 4990 within 24 hours of the incident.  This form should be filled out even if treatment is not needed.  In addition, the student must complete any additional forms as mandated by Workers’ Compensation and as required by Shasta College and the clinical practice site.

Failure to follow these directives will be reflected in the student’s clinical evaluation and may cause the student not to be covered by Workers’ Compensation. 

Major Incident:  If a student is seriously injured during their clinical practice the student should be directed to the clinical site’s Emergency Department.   The student will need to identify him/herself as a Shasta College clinical practice student and let hospital staff know that the insurance company to be billed is Keen & Associates.

Moderate Incident:  If the injury is not of an emergency room level, and is considered an urgent or a minor care situation in which the student is safe to travel, then the student should go to the nearest designated health services facility.  

Minor Incident: For an Injury that does not appear to need treatment, the student must still fill out a “Report of Accident” form, and follow the directions above.  Completed forms are kept on file in Human Resources, in case the student develops injury related symptoms at a later date.

Local students who have an open Workers’ Compensation Claim and are seeking medical attention are to take their Workers’ Compensation paperwork to the Redding Occupational Medical Clinic (ROMC), which is the clinic Shasta College is contracted with for Workers’ Compensation injuries.

 

10. Clinical Affiliate's Rights

The clinical site has the right to dismiss a PPE student from their facility if the conduct or attitude of the student threatens the confidentiality, health, safety or welfare of any client at the facility, or for reasons of unsatisfactory performance, violation of policies, or misconduct, or for any other reason at the discretion of the facility.


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