Election Information

Shasta College Phi Theta Kappa Officers are elected by the currently enrolled members of the Beta Mu Mu Chapter.  Officer elections are held in the spring semester for the following academic year. 

PTK Officer Positions

President

Vice President of Scholarship

Vice President of Service

Vice President of Fellowship and Relations

Vice President of Leadership

Treasurer

Secretary

Position Descriptions

President

  • Preside over all business meetings
  • Appoint and establish any necessary committees
  • Vote only in case of a tie
  • Serve as an ex-officio member on all committees
  • Present business to the organization
  • Represent the organization at all times
  • Appoint a committee to review and/or revise the chapter bylaws annually
  • Prepare meeting agendas and lead meetings
  • Appoint and establish necessary committees and cabinet positions
  • Vote in case of a tie
  • Develop goals for the chapter with help from other officers and advisors
  • Oversee chapter projects
  • Oversee award entry preparation
  • Advise and oversee vice presidents, other officers, committee chairs and appointed officers
  • Meet with and consult with chapter advisors
  • Establish chapter committees as needed and designate committee chairs
Vice President - General Duties of all Vice Presidents
  • Perform all duties of the president
  • Take roll at the meetings
  • Coordinate all committees
  • Head the committee reviewing the chapter bylaws and the annual report
  • Act as program chairman
 Vice President of Scholarship
  • Oversee all Honors Study Topic activities
  • Coordinate the chapter's participation in the Honors Satellite Seminars
  • Encourage academic excellence
  • Coordinate the preparation of the Scholarship Hallmark Award entry
  • Maintain contact with Treasurer regarding scholarship account
  • Identify sources for scholarship donations
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
  • May oversee meetings in the absence of the president and the VP of leadership
Chair Scholarship Committee
  • Lead the implementation of Honors Study Topic activities
  • Coordinate faculty and student recognition programs
  • Provide information on scholarship opportunities to members
 Vice President of Leadership
  • Maintain meeting decorum and focus on advanced meeting agenda
  • Oversee meetings in the president's absence
  • Identify necessary disciplinary actions and reports to the president and advisors
  • Investigate and coordinate all leadership opportunities and seminars as offered at campus, chapter, regional, national and international levels
  • Coordinate the preparation of the Leadership Hallmark Award entry
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
Chair Leadership Committee:
  • Coordinate officer election process
  • Ensure proper procedures are followed for officer elections
  • Coordinate preparation for new officer orientations
  • Plan chapter-sponsored leadership events
 Vice President of Service
  • Report the chapter to Headquarters as a Chapter of Service
  • Develop activities that provide volunteerism and community service using the International Service Program.
  • Coordinate the preparation of the Service Hallmark Award entry
  • Oversee/coordinate chapter service activities
  • Organize chapter participation in Relay for Life
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
  • May oversee meetings in the absence of the president and the VP of Leadership
Chair Service Committee:
  • Oversee the implementation of International Service Program
  • Serve as liaison with college and community officials to facilitate service on campus and in the community
 ​Vice President of Fellowship
  • Encourage scholarly fellowship at all levels of the Society
  • Implement strategies to increase membership
  • Register the as a participant in the Pinnacle Scholarship Award Program
  • Coordinate the chapter's Enhanced Membership Program
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
  • May oversee meetings in the absence of the president and the VP of Leadership
Chair Fellowship Committee:
  • Coordinate meetings with other chapters
  • Coordinate participation in joint-chapter activities
  • Cultivate the chapter's relationship with campus organizations, faculty, staff and community members
  • Coordinate plans for the chapter travel to meetings (with advisor supervision)
  • Keep a full record of chapter functions
  • Draft and submit press releases whenever possible to all area newspapers
  • Prepare and maintain the chapter scrapbook for regional, state and international meetings and conventions  
  • Submit to Regional Coordinator and Headquarters reports of chapter activities and Five-Star Chapter Update Forms
  •  Promote the chapter at all levels of the organization (subject to advisors and presidential approval)
  • Write and submit articles to campus and community newspapers (subject to advisors and presidential approval)
  • Produce issues of the chapter newsletter (subject to advisors and presidential approval)
  • Oversee and coordinate with the Office of Student Life on the development and updates to the chapter website
  • Take photographs at all chapter events
  • Regularly forward chapter newsletters, articles and pictures to the Chapter Coordinator at Phi Theta Kappa Headquarters
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
 Treasurer
  • Open and/or maintain a bank account for the Society.  (If allowed by college)
  • Receive all money and write all checks
  • Keep a set of books that will be audited by the chapter advisor or college business office appointee and notarized before the office is relinquished
  • Make a report of finances at each business meeting
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
 
Secretary
  • Take and read minutes of meetings
  • Maintain records of the meetings
  • Maintain a file of chapter correspondence
  • Serve on the committee to prepare the Annual Report to be sent to Headquarters each spring
  • Keep records of all chapter activities
  • Maintain historical record of all chapter events which may include photos, flyers and descriptions of chapter events
  • Place all records in the Chapter Record Book a the end of each academic year
  • Coordinate with advisors, president and other officers on fundraisers, events and chapter business
  • Post meeting minutes and agenda for membership (on internet)

Note:  A chapter advisor must approve any expenditure.  Officers should consult the advisors to determine the chapter policies on finances for the organization​

Election Procedures

  • All candidates for office must be members of Phi Theta Kappa in good standing.
  • Elections must be held at the meeting preceding the last meeting during the spring semester of each year.
  • Officers shall hold office from the time of their inauguration, which shall be at the first meeting following the election, to the time of the next inauguration.
  • Nominations from the floor can be made at the same meeting as the election.
  • A simple majority vote shall elect any officer.  Votes shall be cast by secret ballot and tallied by at least (1) one advisor and (2) two non-candidate PTK members.
  • In any case when an officer must resign his office, an election shall be held to elect a new officer.  Nominations shall be made from the floor and will be made at the first meeting following the resignation of the officer.  The election will be held at the first meeting following nominations.  A majority vote of the members present will determine the new officer.  The president shall have the power to make a temporary appointment at his/her discretion until an election can be held. 
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