Field/Industry Clerical & Accounting

Business Name Shasta County Superior Court

Contact Name Kayla Long

Address 1500 Court Street, Room 106, Redding, CA 96001

Phone Number 15302298164

Fax 5309992378

Email Address klong@shasta.courts.ca.gov

Website http://www.shasta.courts.ca.gov/General-Info/Employment.shtml

Job Position/Title Payroll Auditor

Rate of Pay 23.0110

Days / Hours 40

Link to job application https://www.governmentjobs.com/careers/shastacourts/jobs/3364940/payroll-auditor?pagetype=jobOpportunitiesJobs

Job Description

Final Filing Date: Friday, January 28, 2022 at 12:00 p.m.

Written Examination is tentatively scheduled for Wednesday, February 2, 2022

Panel Interviews will be held on Tuesday, February 8, 2022

Under general supervision of the Court Chief Financial Officer or Court Accounting Manager, the Payroll Auditor audits and processes payroll and personnel documents taking into consideration governmental policies regarding salaries and fringe benefits. Audits P.E.C.T.s, funds, and accounts for accuracy in budgeted allocations and investigates variances. Prepares monthly reconciliation of payroll general ledger accounts and invoices. Issues payroll claims, journal entries, reports, and quarterly tax statements. Performs related duties as required.

Distinguishing Characteristics:

This is a journey-level class that requires previous payroll-processing experience. Incumbents independently perform the full range of payroll processing duties. It is distinguished from the Accounting Technician--Confidential class in that the consequence of error is greater. Errors in judgment or failure to complete assignments may result in serious delays and/or considerable expenditure of resources. Assignments are technically more complex and responsible, and the work requires greater knowledge of payroll practices and principles.

EXAMPLE OF DUTIES

-Examines and audits time cards; verifies employee payrolls; advises managers, supervisors, and others regarding payroll problems and procedures; codes and balances input data for earnings, deductions, compensatory time earned, and overtime by classification; calculates termination pay.

-Processes payroll, including its preview and acceptance; balances and audits checks to be issued; distributes paychecks.

-Monitors and calculates wage garnishments, working out of class, workers' compensation, FMLA/CFRA, and Labor Code 4850 time adjustments; coordinates state disability insurance benefits.

-Prepares and distributes various payroll-related reports.

-Prepares reconciliation of general ledger payroll trust fund accounts; prepares biweekly, monthly, and quarterly payroll journal entries for various accounts and funds.

-Issues claims for expenses, deductions, and taxes; audits various invoices for accuracy in regards to court liability and employee expense.

-Responds to employee inquiries and needs for corrections to payroll data.

-Accurately maintains employee payroll data in the Court's automated payroll system.

-Downloads, processes, and maintains required information from the Court's automated payroll system.

-Compiles data for budget preparation purposes; compiles data and prepares claims for state and federal reimbursement; gathers data and prepares special schedules; may prepare technically difficult statistical and/or accounting reports from a variety of sources.

-Uses personal computer to enter and retrieve data.

-Any Accounting Technician responsibilities, as assigned.

Requirements

QUALIFICATIONS/REQUIREMENTS

Education:

-Completion of an Associate of Arts degree in accounting, finance, business administration, or closely related field. Additional upper division classes with major coursework in accounting, finance, or business may substitute for the required education on a year-for-year basis.

Experience:

-Two (2) or more years of journey-level technical payroll experience, preferably in a public agency, or any combination of training and experience that provides the desired knowledge and abilities. Additional qualifying experience may substitute for the education on a year-for-year basis.

Knowledge of:

-Principles and practices of payroll preparation;

-Pertinent laws, rules, and policies affecting payrolls and fringe benefits;

-Governmental accounting and budgeting;

-Modern office methods, procedures, and equipment;

-Some familiarity with computerized payroll processing;

-Operation of desktop PC, modern spreadsheet, and word processing applications.

-Accounting principles preferred.

Ability to:

-Perform paraprofessional payroll processing/auditing with minimal supervision;

-Prepare accurate financial summaries and reports;

-Make arithmetical calculations quickly and accurately;

-Prepare, process, and post accurate information related to payroll records;

-Analyze and understand payroll reports;

-Understand laws relating to payroll;

-Establish and maintain cooperative relationships with those contacted in the course of work.

Apply By

  • Online Application

Additional Information

APPLICATION AND SELECTION INFORMATION

Carefully complete your application and submit by the final filing date.

Complete all requested information fully. Incomplete applications will not be processed and your application will be rejected if you write statements such as "See/Refer to Resume" or "See Attached."

It is important that your application show all the relevant education and experience you possess. If you held multiple positions with the same employer, please list each job title and duties separately. Explain gaps between any employment periods by way of a separate attachment to the application.

Minimum requirements must be met at the time of filing.

The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work.

Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification.

A cover letter and resume are welcome, but are not accepted as a replacement for your application.

The Court reserves the right to modify the selection/examination process at its discretion.

If you submit multiple applications, ONLY your most recent application and attachments will be considered.

A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process.

All correspondence regarding the selection process is sent via email. You are responsible for checking your email account on a regular basis to find out the status of your application.

Travel expenses to appear for an interview will not be reimbursed.

Shasta County Superior Court is an Equal Opportunity Employer.

Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.