Admissions/Records Forms

Not sure which form you need? Contact admissions@shastacollege.edu or (530) 242-7650.

Commonly Used Admissions/Records Forms

For successful electronic submission of the forms below follow these steps:

Tip: Learn how to sign a form using an iPhone or Android device

Please note all offices are currently closed. Please submit forms via email to admissions@shastacollege.edu or through mail.

Appeals and Waivers
Loss of CCPG Appeal Form	Complete this form if you have lost eligibility for the California College Promise Grant due to extenuating circumstances.
Matriculation Exemption Form	Complete this form if you should be exempt from Assessment, Orientation And/or Educational Plan requirements
Pass/No Pass Form	Complete this form if you would like to declare a pass/no pass for your course(s). Please note only certain courses are eligible.
Late Add-Drop Form	Use this form during the current term. This form is used when the deadline to add, drop, or withdraw has passed. A Late Drop may result in an excused Withdrawal (EW).
Excused Withdrawal (EW) Petition Due to COVID-19	If you have a COVID-related need to withdraw from a course/courses before or after a grade/grades are posted, please use this form.
Excused Withdrawal Extenuating Circumstances Petition	Use EW petition after a grade has been posted for a class. Complete this form if you have experienced circumstances beyond your control which caused a need for you withdraw from your courses and you would like your permanent records changed.

If you need clarification whether to use the Late Add/Drop form or the EW form, contact Cindy Silva at csilva@shastacollege.edu.

Degree and Certificate Forms
2020-21 List of Programs	Use this list to find the official name and code for your degree/certificate so you can enter the information into your Degree and Certificate Application.
Degree and Certificate Application	Complete this form if you will be graduating within the next 1-2 semesters.
Replacement Diploma/Certificate Request	Complete this form if you have already received your degree or certificate and you need a replacement.
Substitution of Core Courses	Use this form if you have discussed a course substitution for your academic program/major with your Counselor or a Faculty member in your major.
Transcript Evaluation Form	Complete this form if you have transcripts from other colleges.

To learn more about the Degree/Certificate evaluation step by step process, please visit www.shastacollege.edu/applyfordegree

Enrollment Forms
Change of Information/Major Form	Complete this form if you need to update your contact information or declared major
Registration Form	Complete this form to add/drop courses.
Prerequisite Override	Submit this form if you have a special circumstance related to the pre-requisite for a class, which may include: you are currently taking the pre-requisite and need to register for the next course in the upcoming term, you have completed an equivalent course elsewhere or via AP or CLEP exams, or you have the instructor’s permission to waive the pre-requisite.

Residency Forms
Residency Letter	Complete this document if you have lived in California For at least 1 year and 1 day
AB540 Exemption Request - English	Complete this online form to request exemption from nonresident tuition. See form for eligibility requirements.
Seasonal Agriculture Employment Verification	Complete this form if you or parent earn a livelihood by performing agricultural labor in California.
Seasonal Agriculture Employment Verification - Espanol	Complete this form if you or parent earn a livelihood by performing agricultural labor in California.

Verification Requests
Grade Verification for Registration	Complete this form if you wish to retake a course you will not pass.
Verification of Student Records	Complete this form if you need a one time verification of your records sent to a third party.
Homeless Youth Certification Request	Complete this form if you are less than 25 and do not have regular and adequate nighttime residence.
Release of Information	Complete this form to allow another person or party have access to your records indefinitely.
Revoke Release of Information	Complete this form if you wish to revoke previously granted access to your student records.
Directory Information Opt-Out Form	Complete this form to restrict your directory information from being shared with third parties without prior written consent.
Proxy Form	In compliance with the Department of Education’s “Family Educational Rights and Privacy Act” (FERPA), the student must sign a release to authorize another party to process transactions on the student’s behalf.